PROCEEDINGS OF THE INTERNATIONAL SCIENTIFIC CONFERENCE «REFERENCE MATERIALS IN MEASUREMENT AND TECHNOLOGY»
The proceedings of the International Scientific Conference «Reference Materials in Measurement and Technology» is composed only after the conference finishing. At the request of the conference participant and the decision of the Conference Program Committee, the materials of the participants can be published in the form of papers in two ways:
- In the journal «Reference Materials» in Russian. www.rmjournal.ru
- In the conference proceedings «Reference Materials in Measurement and Technology» in English by Springer publishing house. www.springer.com
CONDITIONS FOR PUBLICATION:
In Russian: Papers are published in the journal «Reference Materials» in printed and electronic form according to the journal rules.
- For publication would be considered papers whose authors performed with the reports at the conference. The absence of the author may be the basis for the publication refusal.
- The Editorial Board (consists of Programme Committee members as well as members of the journal editorial board) reserves the right to refuse to publish papers that are not devoted to the appropriate topic, scientific level and/or rules of the journal «Reference Materials».
- The papers shouldn’t be published anywhere before and not provided to any other journals. The control for unauthorised citation is realised by the «Anti-plagiarism» system.
- The papers are published in Russian. Metadata of the materials (title, authors’ full name, name of organisation, abstract and keywords, references) is published in English.
- The presented paper should be relevant, possess novelty, content statement of the problems (research objective), description of the main research results got by author, conclusion.
- All papers must be subject to blind peer review meaning the reviewer knows the author but the second one doesn’t (since all reports were heard at the conference) and to editing (scientific and literary).
CONDITIONS FOR PUBLICATION:
In Proceedings of the conference «Reference Materials in Measurement and Technology»:
Published in the journal «Reference Materials» and translated into English papers are also published in the proceeding of the conference «Reference Materials in Measurement and Technology» in electronic form at the site of the international publisher Springer www.springer.com
- The papers published in the journal will be considered for publication in the proceedings.
- The papers are published in English. The author should translate the materials himself.
- The editorial board carries out the procedure of translation into English quality control for all papers in an obligatory order.
- Author’s statement in two languages.
SCIENTIFIC PUBLICATIONS ETHICS
The Programme Committee of the conference «Reference Materials in Measurement and Technology» (further – Editorial Board) manages his work with international ethical rules for scientific publications including rules of decency, confidentiality, supervision of publications, consideration of possible conflicts of interest, etc. In its activities, the Program Committee follows the recommendations of the Committee on the Ethics of Scientific Publications (COPE) and the Association of Scientific Editors and Publishers (ASEP).
Committee on the Ethics of Scientific Publications (COPE)
Association of Scientific Editors and Publishers (ASEP)
Process of expert review
Presentation of the papers for review purpose is that the materials consist of new scientific results got by authors which haven't ever been published. Each paper is reviewed. The procedure of review is implemented by the method of blind peer review when a reviewer knows the author, but the second one does not (inasmuch as all reports were heard at the conference).
All materials are reviewed with a four-stage review system which includes:
1st Level – Control for borrowed text;
2nd Level – double blind (anonymous) peer review;
3rd Level – Procedure of scientific editing;
4th Level - review of the paper at the meeting of the Editorial Board.
1. Members of the editorial board, the Program Committee and leading experts in the relevant fields of science, invited as independent readers, conduct expert assessments. The editor-in-chief or co-editors choose the reviewer. We aim to limit the review process to 10 weeks, although in some cases the schedule may be adjusted at the request of the reviewer.
2. Before reviewing, the technical secretary conducts a preliminary assessment of all scientific materials for their compliance with the requirements of the journal, especially concerning the quality of the English language used. In cases where the language is considered insufficient, the editorial board sends the paper for correction by a highly qualified specialist in this field.
3. The members of the editorial board carry out the procedure of scientific editing of the paper. They check the paper: how the paper reflects the latest achievements of science and technology, and how the authors took into consideration the comments of the reviewers, the spelling of quotations and digital data, the use and writing of the names, characters, technical terms, units of measurement, making lists, literature, making annotations.
4. Based on the results of the work of the 3rd level, the paper is considered at a meeting of the Editorial Board. The Editorial Board makes one of the following decisions:
- The paper is recommended for publication in this form;
- The paper is recommended for publication after correcting the shortcomings noted by the reviewer;
- The paper needs additional review by another specialist;
- The paper cannot be published.
The papers are sent to a reviewer in printed and/or electronic form. The reviewer is notified that the paper sent to him for review is an object of copyright and refers to information that is not subject to disclosure before its publication. Reviewers are prohibited to make copies of the paper to use the material for their own needs.
The reviewer should withdraw from the review process if there is a conflict of interest, arising from competition, cooperation or other relations with any of the authors, companies or institutions, related to the paper.
If the reviewer has decided to exclude himself from the process of reviewing, he has to notify in written form or by phone the Executive Secretary of the journal of his decision within one week of the manuscript receipt.
Reviewing shall be done objectively. Personal attacks directed against the author are unacceptable. The reviewer should express his view in a clear and justified way.
Upon considering the manuscript, the reviewer gives recommendations on how to deal with the paper (each decision of the reviewer should be justified), for example:
- The paper can be published: without changes or with a few minor changes
or after significant reworking.
- The paper shouldn't be published: because it needs radical reworking or not interesting.
If the reviewer does not recommend the paper for publication, the reviewer and the manuscript are considered at the meeting of the Editorial Board of the journal. The Editorial Board reserves the right to publish this material or send it to another reviewer.
In the case of receiving two negative reviews, the manuscript will no longer be considered by the Editorial Board.
The Editorial Board notifies the author of the decision. The author whose paper was not accepted for publication is sent a substantiated refusal.
RECOMMENDATIONS ON REVIEW CONTENT
The review should contain an expert analysis of the manuscript, objective, well-reasoned assessment and justified conclusions.
The following points should be paid special attention to in a review:
- general analysis of the scientific level, terminology, manuscript structure, relevance of the topic;
- a scientific way of presentation, style, compliance of methods, procedures, recommendations and research results used by the author with modern developments in science and practice;
- the permissible volume of the manuscript in general and of its separate elements (text, tables, illustrations, references);
- mistakes and inaccuracies made by the author.
The reviewer is entitled to give the author and the editorial staff recommendations on improving the paper. Comments and suggestions of the reviewer should be objective and to the point.
The final part of the review should contain justified conclusions about the paper as a whole and a clear recommendation on whether it is reasonable to publish it or not.
In case of a negative review of the manuscript in general, the reviewer shall provide a convincing ground for his conclusions.
We politely ask the authors that the editor be notified verbally or in writing if the author decides not to publish the manuscript. If the author does not do this within 3 months of receiving a copy of the original review, the editorial board removes the manuscript from the register and notifies the author.
When deciding to accept a manuscript for publication, the editorial board notifies the authors of the planned publication date.
The original reviews of the submitted manuscripts are kept on a permanent basis (at least 5 years).
Reviews of the manuscript will not be published. Reviews can be sent to the Ministry of Science and Higher Education of the Russian Federation if requested.
All received for editing papers are necessarily checked for the correctness of borrowing on the first stage of receiving by the anti-plagiarism system («Antiplagiat» www.antiplagiat.ru). The papers cannot be taken for their further review if there is reasonable suspicion on the subject of plagiarism or detection of techniques that allow hiding its presence. In this case, the authors will get the decline message related to the suspicion of plagiarism in the paper. If the plagiarism is a fact in an already published paper, the paper will be removed from publication without any possibilities for its correction (without physical withdrawal; by the publication of the statement on the presence of the plagiarism on appropriate web-pages of the journal and the files of the paper). If there is incorrect borrowing in the paper, such cases are reviewed individually.
The editorial board considers the following to be plagiarism:
- The usage (verbatim quoting) of any materials in any volume without pointing the source;
- The usage of images, figures, tables, diagrams, schemes and any other forms of graphical information presentation without pointing to the source;
- The usage of images, figures, tables, diagrams, schemes and any other forms of graphical information presentation which were published in scientific and/or popular editions without the agreement with the copyright holder
- The usage of materials with the absence of written permission whose authors or copyright holders prohibit their materials usage without special agreement.
The editorial board considers the following to be an incorrect borrowing:
- The absence of a graphic selection of the verbatim cited text in the presence of references to the source; incorrect references (incomplete bibliographic description of the sources that prevents their identification;
- The reference is not to the first source of the borrowed text without an explicit reference to this fact (an error in the definition of the source);
- The absence of references from the text to the sources listed in the paper list;
- Excessive citation (if there are references to sources and graphic selection of the cited text), the volume of which is not justified by the genre and goals of the paper.
The allowed volume of the citations (correct borrowing) is no more than 30% of the summary volume of the paper. This requirement doesn’t apply to review papers which are needing in a large number of citations for objective reasons. Such materials are reviewed in especial order. The papers with a content of more than 30% of compliance with other author's scientific materials (e.g., dissertation, monograph, previous publications in journals and collections, etc.) will not be taken for publication.
The journal does not allow any forms of plagiarism.
In some cases, the editorial board may decide on the retraction of the paper. The reasons for it could be:
Determination of the plagiarism in the paper (including determination of borrowed pictures, tables, figures, diagrams, etc, or the plagiarism became obvious only after publication (see Politics on the plagiarism)) or occurrence of claims related to copyright on the papers or separated parts of it by third parties;
· Determination of the fact of publication by other publisher or in other issuance before the date of the publication in the journal;
· The presence of serious errors in the published paper that cast doubt on its scientific value.
In such circumstances, the editorial board of the journal initiate control procedures on which results the paper can be retracted from publication. The Act on retraction is complied, which is signed by the Editor-in-Chief. A copy of the Act is sent to the author of the paper.
At the same time, the paper is not withdrawn from the published edition and the file on the website physically. The editorial staff publishes a statement on the paper withdrawal with its posting on the appropriate web page of the journal issue content of the official site of the conference.
The editorial staff reviews reasonable complaints about violations found in published materials carefully and responsibly. The editors assume the responsibility of the author and reviewer as quickly as possible to inform the editors about missed errors and violations revealed after publication.
Authors should include a statement in the manuscript that informed consent was obtained for experimentation with human subjects. The privacy rights of human subjects must always be observed.
CONFLICT OF INTERESTS
· The editor should refrain herself (himself) (i.e., should ask a Co-Editor, associate Editor or another member of the Editorial board instead to review and consider) from considering manuscripts, in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or (possibly) institutions connected to the papers.
· Authors must declare any potential conflict of interest – be it professional or financial – which could be held to arise with respect to the paper. All authors should disclose in their manuscript any financial or another substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. In case a paper is submitted by a member of the editorial board, it is treated on equal ground as any other paper.
· Reviewers should declare any potential conflict of interest (which may, for example, be personal, financial, intellectual, professional, political or religious) before agreeing to review a manuscript including any relationship with the author that may potentially bias their review.
THE POLICY OF OPEN ACCESS AND ARCHIVING
Publication of the papers in Russian in the journal «Reference Materials».
The journal «Reference Materials» is a journal in open access.
The journal provides immediate open access to the content on the principle-based on a provision of researches in free access to the society that can promote greater global exchange of knowledge. There is no embargo on the publication of the journal does not exist. The submission and acceptance dates, as well as the publication dates, are available on the journal's website and in PDF form for each paper. The published papers become freely available for readers right after the publication.
The materials are available by licence Creative Commons «Attribution» 4.0 International.
The publisher provides archiving of all papers and metadata (titles, keywords, abstracts, information on authors, references in Russian and English) published in the journal. The archiving, indexing and escrow of the papers is performed by the Scientific electronic library (eLIBRARY), which is the electronic archives of the scientific journals national provider and the provider of Russian Science Citation Index (RSCI) under contract No. 1411-11/2013K. All papers are posted and become public on the web site (https://www.elibrary.ru/title_about.asp?id=10555). The most important condition for archiving is free and open access to the full materials of the papers for readers.
The publisher recognizes the authors' right to independently archive their papers after the publication of such papers in the printed version of the journal. Self-archiving can be carried out by placing the paper (or part of the paper) on the author's website, blog, social network pages, as well as by sending the paper to open repositories of scientific information and open libraries around the world, provided that the source of the publication is confirmed and an active link to the published paper is inserted on the journal's website or the library's website. For convenience, all published papers contain ready-to-use reference information «For citation».
Publication of the papers in the proceedings «Reference Materials in Measurement and Technology» in English by Springer Publisher House.
The publisher has its content in only closed access based on the policy implementing in the Publisher House.
PAPERS IDENTIFICATION POLICY
All published in the papers works are assigned with DOI (Digital Object Identifier).
Publication of the papers in the journal «Reference Materials» in Russian.
All copyrights of the papers belong to the authors. The author which sent the paper in the journal expresses his (her) consent to the publication in the journal and transfers to the editorial staff the rights on the usage of the paper, including posting on the internet or transfer of the text of the paper (incl. references, bibliographic information, etc.) to the third parties for whom such transfer is mandatory or to other parties to ensure the possibility of citation of the publication and increase the citation index of the author and the journal.
When reprinting any author's materials published in the journal «Reference Materials», a reference to the journal, the author and the title of the paper is required. Copyright infringement on the use of materials submitted for publication and processed by the editorial office is prosecuted by law.
Publication of the papers in the proceedings «Reference Materials in Measurement and Technology» in English.
Authors provide and transfer to Springer Nature Switzerland AG (hereinafter Publisher) the exclusive, sole, permanent, worldwide, transferable, sublicensed and unrestricted right to reproduce, publish, distribute, transmit, make available or otherwise communicate to the public to translate, publicly perform, archive, store, rent or make available and sell the Contribution or its parts individually or together with other works in any language, in all editions and versions, in all forms and means of expression, including in electronic form for display, print and store on any stationary or portable end-user devices.
The copyright of the paper belongs to the Publisher. The author can state about his (her) right (-s) to be named as the author of the Contribution in all editions and versions of the Proceedings and its parts published in all forms and devices. The Publisher can take any necessary steps to protect the rights from infringement by third parties on his own behalf or behalf of the author. The copyright notice will be inserted in all versions of the paper by the provisions of the Universal Copyright Convention (UCC). https://en.wikisource.org/wiki/Universal_Copyright_Convention
Rights reserved by the Author.
In addition to the types of use permitted by law, the author also has the right to transfer his (her) Contribution to other colleagues-researchers, share this Contribution as the manuscript, execute or present the Contribution or use the content for uncommercial purposes (e.g., internal or educational purposes, if the publication origin is quoted in accordance to current citation standards).
The editorial board expects authors who offer their papers for publication of compliance with the following principles:
- The originality of the study;
- Objective discussion of the relevance of the study;
- Providing reliable results of the performed work, the absence of false statements and errors in the presentation of data; the availability of high-quality statistical processing of the submitted data;
- The inadmissibility of personal, critical or disparaging remarks and accusations against other researchers;
- Exclusion of plagiarism; recognition of the contribution of others to the development of the research topic, the mandatory availability of bibliographic references to all external sources of information, all publications relevant to this paper (including his own previously published papers and scientific materials);
- No repetition or duplication of previously published materials. Preventing the same paper from being sent to other publications before a decision is made to reject the paper;
- Obtaining permission to use (reproduce) other people's materials, tables, images and a mandatory indication of the author of these materials and/or the owner of the copyright to these materials;
- Submission of information obtained in private, i.e., in correspondence, conversation or discussion with third parties, or information from confidential sources only with their permission;
- Presenting as co-authors of all participants who have made a significant contribution to the research and writing of the paper; approval of the final version of the work by all co-authors and their full consent to the submission of it for publication;
- Expressions of acknowledges to other authors not wrote the paper but influenced;
- Disclosure of potential conflicts of interest (provision of information about employment, consulting, joint-stock ownership, provision of expert opinions, patent application or patent registration, receipt of royalties;
- A clear indication in the text of the manuscript of information about the grants received, other sources of research funding, and all other forms of support, i.e., facts that can be perceived as having influenced the results or conclusions presented in the work);
- Immediate notification of the discovery of significant errors or inaccuracies in the publication and interaction with the editor to quickly correct errors or withdraw the publication, timely correction of errors and inaccuracies identified by the reviewer or editor.
ETHICS OF THE REVIEWING
Considering the reviewing process as the main stage of the scientific information exchange, the Editorial Board requires the following:
- Confidentiality, in meaning not to disclose anyone except editorial secretary information on the transferred manuscript;
- Open-mindedness, in meaning to comprehensive estimate the manuscript avoiding criticizing the author; declare immediately on the conflict of interests or its possibility between reviewer and reviewed papers, authors or stakeholders.
- Impartiality, in meaning to estimate the intelligent content of the manuscript regardless of race, gender, sexuality, religion, ethnic origin, citizenship or political views of the author;
- Clarity and argumentativeness of expression of a point of view; compliance with the principle of recognition of primary sources that means to indicate publications on the subject of the submitted manuscript that are not referenced in the reviewed paper; draw the editor's attention to any significant similarity or coincidence of the considered manuscript and any other publication known to him.
Reviewers take part in forming the editorial policy of the media outlet. Received scientific papers are subject to double-blind peer review. The editorial staff reserves the right to choose the reviewer. Original papers may be commented on by members of the Editorial Board or authoritative experts in this field.
Before the paper will be published, authors do not have the right to use the information they got access to in the reviewing process in their new researches or private purposes.
EDITORIAL BOARD ETHICAL POLICY
Editor-in-chief and his (her) deputy have an exclusive right to accept the paper or decline it for publication. At the same time, the following ethical principles and requirements for published materials, as well as requirements related to the quality of the paper, are monitored:
- Objectivity at the stage of preliminary estimation of a scientific paper;
- High quality of published materials;
- Consideration of conflicts of interest;
- Respect the copyright;
The material of the paper can be declined by the editorial staff on the stage which is before reviewing if the one of following serious reasons is present: the subject of the paper does not correspond to the subject of the journal; the paper is obviously of low scientific quality; the paper was previously published in another publication; the submitted materials revealed a fundamental contradiction to the ethical principles that the Journal adheres to. The editorial board also has the right to reject improperly designed papers. The Editorial Board assesses the ethical conduct of research on humans and animals, and only accept a paper if there is evidence of compliance with all the requirements in the field of ethical principles.
The editorial board reserves the right to make abbreviations and editorial changes to the manuscript that do not affect the essence and content of the paper while maintaining the integrity of the publications. Editors must ensure that the materials they publish comply with international standards of scientific and publication ethics. If there is a conflict of interests between the editor and the author of the paper, the paper should be transferred to another editor.
The editors of the journal in the process of reviewing papers should get acquainted in detail with the original information contained in them, but they do not have the right to use it in their own research or for other personal purposes. The use of such information is allowed only after the official publication of the paper in the implementation of the correct citation under generally accepted requirements.
The editors of the journal should not force the authors to cite published papers to artificially improve the scientometric indicators of the journal.
All incoming materials that are not declined for the above reasons at the first stage of consideration, the executive secretary of the editorial board submits for review, selecting reviewers from among the most competent specialists on the subject of the paper. The editorial board must keep the names of the reviewers’ secret and not disclose the names of the authors to the reviewers.
The editors should guarantee high quality of published in the journal materials and its content integrity as well as publish corrections, comments or apologies in such cases as if necessary.
Posted in the journal materials reflect the personal points of view of the authors which can differ from the point of view of the editor or editorial board. The responsibility of the provided materials in the papers is reserved after authors.
CONFLICT OF INTEREST POLICY
The potential conflict of interest occurs when there are financial, personal or professional reasons which can influence the scientific judgment of the reviewer or editor and as a consequence on the editorial board’s decision related to the publication of the paper.
The journal proceeds from the fact that by the very fact of submitting a paper to the editorial board, the author declares that:
- The text of the paper contains all sources of funding for the study;
- There are no commercial, financial, personal or professional factors that could create a conflict of interest in the submitted paper.
Or the author should make an unambiguously interpreted statement on possible conflict of interest in the text of covering letter at the time of sending the article for review.
If there is a conflict of interest the author may ask for a particular person excluding from reviewers. Editors and reviewers should state a potential conflict of interest that can affect the Editorial Board decision.
If there is a conflict of interest between the editor or reviewer and the author of the paper, the article should be transferred to another editor or reviewer, respectively. The evaluation of the article should not be biased. The presence of a conflict of interest, which is claimed by one of the participants in the review process, should not in itself lead to refusal of the publication since the most important criterion for evaluating a manuscript is its scientific quality.
The provided for publication in the journal information on authors’ metadata (name, surname, patronymic, the name of an affiliated organisation, the address of the organisation, e-mail, mobile phone number, etc.) become available for an indefinite circle of persons. Consequently, the authors should give written consent by signing the relevant accompanying documents to the paper and the questionnaire with full information on the authors required for indexing journals in bibliographic databases. Publication of such information is in the interests of authors with the aim of a full and correct account of the publications and their citation of relevant and able to bibliographize organizations to contact the authors of the scientific community.
Personal information provided by the authors to the journal in addition to the information listed in the requirements, including additional email addresses and phone numbers, will be used exclusively for contacts with the authors in the process of preparing the article for publication. The editorial board undertakes not to transfer this personal information to third parties who may use it for other purposes.